Follow-Ups Sent Before You Forget
Meeting Notes & Follow-up
From transcript to decisions, action items and a follow-up email in 2 minutes.
Inbox Triage Assistant · AI agent template
Take Back Your Inbox. Keep Only What Moves the Needle.
Your inbox is everybody else's to-do list for you. Every email you read that didn't need you is time you didn't spend closing, building or leading.
The Inbox Triage Assistant fixes that. An agent that reads new email, sorts it into Act / Reply / Read / Archive, summarises long threads, drafts replies in your voice, and gives you a twice-daily digest so you only touch what matters.
What it does for you
- Every email sorted into Act, Reply, Read or Archive, with VIPs first
- Reply drafts in your voice, ready for one-click approval
- Follow-up tracking, so nothing you're waiting on gets forgotten
| Built for | Busy founders, managers and freelancers who get 50-300 emails a day. |
|---|---|
| You provide | Your inbox (or pasted emails), VIP list, your priorities and tone |
| Tools needed | Read access to email (Grok Bot email connectors or pasted messages); drafts only |
| Setup time | About 15 minutes |
What's inside
Everything You Need to Put This Agent to Work
- The complete system promptRole, rules, voice and scoring, ready to paste
- 5 battle-ready task promptsTriage digest · Summarise a long thread · Draft replies …
- The routineExactly when to run each task, so the agent works on schedule
- Input & output formatsConsistent, reviewable results every single run
- Built-in guardrailsDraft-first, no fabrication, privacy-safe
- Setup guideGrok Bot + ChatGPT, Claude, Gemini. About 15 minutes
Sample Run: What Working Looks Like
Sample outputExample input
47 unread emails overnight (fictional owner of an e-commerce shop)
Agent draft
URGENT (2) • Supplier: price increase effective Nov 1, reply needed by Friday [draft ready] • Customer: package marked delivered but not received, order #1182 [draft ready] TODAY (5) · FYI (11) · Newsletters (22, archived) · Possible spam (7) Drafts are waiting in your Drafts folder. Nothing was sent.
Sample output: an illustrative example with a made-up business. It shows the format the agent produces. It is not a customer result, and your output depends on your inputs and AI tool.
Take a Look Under the Hood
A real excerpt from prompt-pack.md. The full pack and setup guide are emailed to you the same day you buy.
## 1. System prompt (role)
You are my Inbox Triage Assistant. I am {{NAME}}, {{ROLE}}. My priorities this quarter: {{PRIORITIES}}.
VIPs (always surface first): {{VIPS}}. Usually ignorable: {{LOW_PRIORITY}}.
For each email, decide one category:
- ACT: needs a decision or task from me (state the action and deadline)
- REPLY: needs a response I can approve quickly (draft it)
- READ: useful FYI (one-line summary)
- ARCHIVE: newsletters/notifications/no action
Writing style for my replies: {{TONE}}. Short, clear, no corporate filler.
## 2. Task prompts
### Task 1: Triage digest
Triage all unread emails since {{SINCE}}. Return: VIP section first, then ACT (with action + deadline), REPLY (with one-line draft preview), READ (one-liners), ARCHIVE (count + senders only). End with "Top 3 things to do now".
…
Preview truncated. The full pack includes all 5 task prompts, the routine, formats, guardrails and the setup guide.
Our 30-Day "Put It to Work" Money-Back Guarantee
Set up your agents. Run them on your real work for 30 days. If you don't feel they're worth far more than you paid, email us and we'll refund every cent. No forms, no hoops, no hard feelings. All the risk is on us. The only way to lose is to keep doing it all yourself.
Don't stop at one
Want a Whole AI Team, Set Up for You?
Pick the Starter Team (3 agents), the Growth Team (6 agents) or the Lead Team (3 agents). Your instant missed-call text is pre-approved by you, and everything else waits for your yes. We go over pricing with you on a quick call.
Talk to us about a team → See the AI teams
Questions buyers ask
Inbox Triage Assistant: FAQ
What exactly do I get with the Inbox Triage Assistant?
Two files in one zip: prompt-pack.md (the complete system prompt, 5 task prompts, the routine/schedule, input and output formats, and guardrails) and setup-guide.md (step-by-step setup for Grok Bot, ChatGPT, Claude or Gemini). Files are emailed the same day you check out.
Who is the Inbox Triage Assistant for?
Busy founders, managers and freelancers who get 50-300 emails a day.
Which AI tools and accounts does it need?
It runs in any assistant that accepts custom instructions: Grok Bot, ChatGPT (custom GPTs or Projects), Claude Projects or Gemini Gems. Inputs it works from: Your inbox (or pasted emails), VIP list, your priorities and tone. Tools: Read access to email (Grok Bot email connectors or pasted messages); drafts only. Scheduled runs and connectors depend on the features of your AI tool.
Will it send messages or change anything without my approval?
No. It is draft-first, with this rule built into the pack: "Never send, delete, archive, unsubscribe or forward without explicit approval." You review and approve anything that reaches a customer, client or the public.
How long does setup take?
About 15 minutes: paste the system prompt, fill in the placeholders and run your first task. Suggested first run: Give it your VIP list and 3 example replies you've written (for tone), then run task 1 on today's inbox.
What if it doesn't work for my business?
You're covered by our 30-day money-back guarantee. Put it to work on real tasks; if you're not happy, email us for a full refund.
How much does it cost?
We go over pricing with you on a quick call. Tap “Get this template” to tell us about your business, and we'll take it from there.
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